Analysis: Closed Sessions Under the Texas Open Meetings Law

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In this piece, Strasburger & Price attorneys Gary Lawson and Gus Fields analyze a recent court opinion regarding Texas Open Meetings Law — What can be discussed in a session closed to obtain legal advice? And how should such a session be planned for?

The Texas Court of Appeals for the 14th District, Houston, issued its opinion in In Re City of Galveston on March 3, 2015. The opinion addressed the scope of what can be discussed in an executive session closed to obtain legal advice under Texas Government Code Open Meetings Law.

Before getting into the holding in In Re City of Galveston, let’s note that a Texas governmental body must either tape record their properly called closed meeting, or create a “certified agenda.” A certified agenda must summarize what was discussed on each topic; but need not be a verbatim transcript. However, there is an exception for a private consultation with the governmental body’s attorney; neither a recording nor a certified agenda is required.

Because there was a full recording of this Galveston closed session (again, this is not required under Texas Open Government law), the appellate court first held that it had the right to hear the recording. The court ruled that listening to the recording was necessary to decide whether the trial court had erred in ordering the release of the recording of the closed session. Because the underlying facts were the recording, the court ruled that was not substituting its judgment as a fact finder for that of the trial court.

After listening to the recording, the Court noted that a little bit of back and forth discussion is ok to allow the lawyer to understand the issue and give better legal advice. That part of the recording was thus exempt from disclosure under the Attorney Client privilege.

But, at some point someone in the meeting must have gone “too far” in the “ears” of the Court of Appeals. The Court held that a portion of the recorded discussion exceeded what was necessary for legal analysis and advice. They may have found the discussion had ventured into policy issues, a no-no for closed session legal. As a result, they decided the requestor was entitled to parts of the recording.

This case suggests several planning elements to consider when going into a closed session.

First, if you don’t need to record a closed session but only maintain a certified agenda, decide what benefit or detriment there may be to recording the meeting? (Had there been no recording, would this case have ever arisen?)

Next, proceed carefully in all closed session discussions, so that you can, in addition to obtaining or providing the requisite legal advice, also keep an eye on the “stripes in the pavement”, that is note when the discussion may be about to stray outside the permitted scope of the closed session and avoid doing so.

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Untitled2Untitled3Gary Lawson is a pension, tax, transactional, and employment lawyer, a partner in the Dallas Texas law office of Strasburger & Price, LLP (other offices in San Antonio, Houston and Austin Texas as well as NYC, DC and Mexico).

Gary is the author of numerous legal articles and he has been quoted in USA Today, the Wall Street Journal, the Dallas Morning News and the Dallas Business Journal. Gary has been cited in the United States Court of Appeals decision of Morse v. Stanley, 732 F.2d 1139 (2nd Cir. 1984). A frequent speaker before such groups as TEXPERS, the National League of Cities, Guns & Hoses, the State Bar of Texas and others, he has spoken on dozens of occasions across the nation and in Mexico.

Additionally, Gary has served as an expert witness before the U.S. Congress on pension and health matters as well as in several pension malpractice cases, including a multimillion dollar legal malpractice case.

Congress Continues Eyeing Pension Changes for Federal Employees

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Congress has passed a series of benefit changes for federal workers in recent years, most notably boosting employee contributions for new hires from 0.8 percent to 4.4 percent.

But more changes could be coming, including a change in the pension benefit formula that would likely trim benefits for many workers.

From the Federal Times:

As Congress wrestles with major legislation over the summer and into the fall, members of Congress and federal employee groups are warning that federal pension contribution increases and retirement cuts are a real danger.

Rep. Bruce Westerman, R-Ark., […] introduced legislation in March that would change the calculation for federal employee benefits from the average of their highest three years of pay to the average of their highest five years of pay.

The bill would go into effect Jan. 1, 2017 and would save $3.1 billion over a 10 year period, according to calculations by the Congressional Budget Office.

Rep. Gerry Connolly, D-Va., the ranking member of the House subcommittee with jurisdiction over the federal workforce, said it is likely that certain members of congress will continue to advocate for retirement benefit cuts.

Rep. Don Beyer, D-Va., said Congress cannot continue to treat federal employees as a piggy bank to balance the budget – and that includes unneeded increases in retirement contributions.

“I will continue to work with my colleagues to reward our federal employees for the jobs they do to keep America running,” Beyer said.

The support for further benefit cuts falls roughly along party lines; Republicans see opportunity for savings, while Democrats oppose further changes.

 

Photo by  Bob Jagendorf via Flickr CC License

Pennsylvania’s Distressed Municipalities Could Take Pension Cues From Harrisburg, Says Report

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Pennsylvania’s municipalities are collectively shouldering around $8 billion in unfunded pension liabilities, and nearly 50 percent of the state’s municipal systems are classified as “distressed”, according to a recent report from state Auditor General Eugene DePasquale.

Those distressed municipalities should look to Harrisburg – whose pension fund is currently running a surplus – for a roadmap to better funding, according to the same report.

From the Scranton Times-Tribune:

State Auditor General Eugene DePasquale recently cited Harrisburg’s success in funding its pensions despite its dire financial condition at a press conference.

[…]

Pension experts and municipal officials say many factors impact a pension fund’s health, so there is no simple explanation as to why Harrisburg’s pensions have thrived while [others] have faltered. There are clearly some things Harrisburg has done right.

Among the key factors:

* Pension funding: Harrisburg has fully funded its pension plans each year despite having the option to legally reduce its required contribution 25 percent because it, like Scranton, is an Act 47 distressed city.

* Disability rate: Harrisburg had one of the lowest rates of disability pensions for firefighters and police officers in the state, with just 3.3 percent of retirees receiving disability pensions as of Jan. 1, 2013, according to state data. Total payouts to those retirees equaled $274,938.

* Investments: With assets of $220.8 million, Harrisburg had ample money to invest, allowing it to earn a combined total of $24.8 million from its three funds between 2011 and 2013, state data shows.

* Super funding: Harrisburg put a significant cash infusion into the plans in 1995, when it obtained a $35 million pension bond.

Last week, DePasquale gave Gov. Wolf a series of recommendations for improving the funding of municipal pensions. The full report can be read here.

 

Photo by Governor Tom Wolf via Flickr CC License

Moody’s: Jump in Corporate Pension Liabilities Is Partly Cyclical

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Corporate pension liabilities have spiked significantly since 2013, and a report released last week by Moody’s explores the reasons why.

In the report, Moody’s says the increased liabilities can be attributed to a number of factors, but the spike is at least partly cyclical and is expected to ease gradually going forward.

From Moody’s:

Corporate pension liabilities have increased significantly in the past year, often as a result of lower interest rates and the resulting lower discount rates used to calculate the present value of pension obligations, according to Moody’s Investors Service. In the US, for example, the ten companies for which Moody’s makes the largest pension adjustments saw the aggregate adjustment increase by 36% to USD150 billion between 2013 and 2014, which also reflected other factors, such as a revision of mortality tables. The rating agency expects the negative effect of very low interest rates to subside gradually as rates rise in the US and Europe over the next several years.

[…]

“Our central macroeconomic scenario forecasts a gradual rise in interest rates, somewhat earlier and faster in the US than in Europe. Should interest rates not rise in the coming one to two years, as is anticipated under our central macroeconomic scenario, there may be a more protracted burden of pension liabilities that we may then view as being a more permanent feature of a company’s capital structure”, says Richard Morawetz, a Moody’s Group Credit Officer for the Corporate Finance Group and author of the report.

[…]

Except for a few instances where companies faced extraordinarily large pension challenges, there is little history of reversible swings in pension deficits being the primary cause of downgrades of investment-grade companies. While the time frame varies in different countries, corporates generally have a multi-year period to remedy funding shortfalls. Investment-grade companies, to a greater degree than speculative-grade companies, have discretionary cash outlays with some ability to make compensatory adjustments to increase pension funding if needed.

The report, titled “Inflated Pension Liabilities Expected to Ease Gradually as Interest Rates Rise”, can be accessed here [subscribers only].

 

Photo by Sarath Kuchi via Flickr CC License

Christie on New Jersey Court’s Pension Decision: “The Judiciary Has No Business Meddling” With Legislators

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In an interview on “Fox News Sunday” over the weekend, New Jersey Gov. Chris Christie talked about his state Supreme Court’s recent pension decision, and how he was “proud” of the court for ruling the way it did.

NJ.com summarizes the statements:

Christie […] cited last month’s 5-2 state Supreme Court ruling saying he had the legal right to cut $1.57 billion in payments to New Jersey’s ailing public worker pension system. The governor said “it’s a conservative decision, and I’m proud of it.”

“(They said) in (the pension) decision that the judiciary has no business meddling in the businesses of the executive and legislative branches,” Christie said. “That’s in the opinion. If we had those kinds of justices and more of them, we would not have had the same-sex marriage decision that we had last week. We wouldn’t have had the Obamacare decision. So if the Christie type of judges had been on that court in the majority, we would have won those cases in the Supreme Court rather than lost them.”

Christie last week kicked off his presidential bid.

 

Photo By Walter Burns [CC BY 2.0 (http://creativecommons.org/licenses/by/2.0)], via Wikimedia Commons

Kansas, Wary of Market, Could Pull Back From $1 Billion Pension Bond Plan

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Kansas lawmakers this week signed off on a plan that will allow the state to issue $1 billion of pension bonds in a bid to improve the funding of the state’s Employees Retirement System.

But one state agency is hesitant to pull the trigger due to concerns about the market.

Remember, pension bonds are only effective if the resulting investment returns exceed the interest paid on the bonds. That interest rate is currently 4.95 percent.

More from the Topeka Capital-Journal:

Market conditions could delay or prevent Kansas from issuing $1 billion in bonds as part of an effort to boost the financial health of its pension system for teachers and government workers, even though top state officials gave the go-ahead Thursday.

Republican Gov. Sam Brownback and five GOP legislative leaders signed off during a Statehouse meeting, a formal step required to authorize the new debt.

[…]

But two officials with the Kansas Development Finance Authority, the state agency that would issue the bonds, acknowledged Kansas may be blocked because the interest rate is capped.

“There is a possibility the rates go above where the cap is set in the legislation as we go to market with these in six weeks,” Shawn Sullivan, Brownback’s budget director, said after the meeting. The interest it would pay now is 4.95 percent.

[…]

State officials are trying to close a projected $9.8 billion shortfall between KPERS revenues and commitments for retirees’ benefits between now and 2033. Issuing the bonds will better fund the pension system in the short-term, and legislators trimmed the state’s projected spending on pension contributions for the next two years.

The Kansas Public Employees Retirement System says its investments have returned an average of 9 percent annually the last 25 years, which is why they are comfortable issuing a pension bond with an interest rate around 5 percent.

 

Photo credit: “Seal of Kansas” by [[User:Sagredo|. Licensed under Public Domain via Wikimedia Commons – http://commons.wikimedia.org/wiki/File:Seal_of_Kansas.svg#mediaviewer/File:Seal_of_Kansas.svg

New Rules Try to Spotlight Hidden Retirement Debt

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Ed Mendel is a reporter who has covered the Capitol in Sacramento for nearly three decades, most recently for the San Diego Union-Tribune. More stories are at Calpensions.com

An accounting board best known for requiring the calculation and reporting of the debt owed for retiree health care promised government workers, which often turned out to be shockingly large, is having another moment.

This month the Governmental Accounting Standards Board applied new rules for reporting pension debt to retiree heath care. It’s a broader look, shows year-to-year changes, and requires local governments in state systems to report their share of debt.

And the new numbers must be reported on the face page of financial documents, not buried deep in the notes of lengthy documents known only to those with green eyeshades.

This month also is the end of the first fiscal year for which local governments are required to report their share of pension debt under the new rules. The two big state pension systems, CalPERS and CalSTRS, are helping local governments do the paperwork.

The purpose of the new rules was briefly outlined last week by the accounting board chairman, David Vaudt, in an interview with CNBC about the change for retiree health care, often called in government Other Post-Employment Benefits.

“Previously, what happened under current standards is that the pension and OPEB liabilities appeared in the footnotes of the financial statement, and regretfully that didn’t get the attention of the policymakers, the mayors and councils, the governors and the legislators,” Vaudt said.

David Vaudt
“So, what the new standards will do is they will elevate that pension liability, that OPEB liability to the face of the financial statement. And this will provide a much clearer picture, an enhanced picture, of what these promises actually are, what the magnitude of those promises are, and whether assets are being set aside to actually pay for those benefits in the future.”

Needless to say, public knowledge of a problem does not necessarily lead to a prompt political solution.

The first report of California state worker retiree health care debt, following the earlier GASB directive, was $47.8 billion in 2007. By last year the debt had grown to $72 billion, larger than the $50 billion debt or “unfunded liability” for state worker pensions.

State worker retiree health care has been one of the fastest-growing state expenses: $1.9 billion next fiscal year, up fourfold from $458 million in 2001. It’s also one of the most generous benefits, requiring no contribution from most state workers.

The subsidy pays 100 percent of the average health care premium for retirees, 90 percent for their dependents. It’s an incentive for early retirement at age 50 or 55, some argue, because the subsidy for active state workers is 80 to 85 percent of the premium.

On becoming eligible for Medicare at age 65, retired state workers are expected to enroll and switch to a supplemental state health insurance plan for costs not covered by the federal plan.

Last January Gov. Brown proposed a long-term plan to cut costs. State worker retiree health care would be shifted from “pay-as-you-go” funding, which only pays the health insurance premiums each year, to pension-like “prefunding” that invests additional money to earn interest.

State workers would contribute half of the normal cost of the plan, work longer to qualify for full retiree health care, receive a subsidy no higher than active workers, have the option of a lower-cost health plan, and face tighter dependent eligibility and Medicare switch reviews.

The plan must be bargained with unions. An incentive for unions might be that agreeing to the plan would strengthen the “vested right” to retiree health care, which some think may not have the legal protection currently given to pensions.

A chart in the governor’s revised budget proposal last month shows retiree health care costs rising for nearly three decades under the plan, as prefunding is added to pay-as-you-go costs, before dropping sharply to yield big savings.
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One of the big criticisms of public pensions, that investment earnings are too optimistic and conceal massive debt, surfaced in the Legislature in 2006, when the state Senate removed David Crane from the CalSTRS board.

For almost a year, Crane had repeatedly questioned whether the CalSTRS earnings forecast was too high. His opponents reportedly said he was undermining support for public pensions, leading to a Senate vote not to confirm his appointment.

How important are pension fund earnings? CalSTRS and CalPERS both expect a diversified portfolio of stocks, bonds and other investments to pay about two-thirds of future pension costs, with another third from employer-employee contributions.

The current earnings forecast of the two big pension systems is 7.5 percent a year, down from 8 percent a decade ago. What happens when the earnings forecast drops was shown in a well-publicized paper by Stanford graduate students in 2010.

Using a risk-free bond rate recommended by some economists for pensions, 4.14 percent, the debt or “unfunded liability” for CalPERS, CalSTRS and UC Retirement ballooned from $55.4 billion to $500 billion.

A credit-rating firm, Moody’s, began using a lower earnings forecast for pension debt in 2013. The stricter stance is costing Moody’s business as some cities use other firms to get higher bond ratings, the Wall Street Journal reported this month.

The new GASB rules, aiming for middle ground with a “blended” rate, allow a pension fund to use its earnings forecast. But if the projected assets fall short of covering future pension obligations, a lower bond earnings rate must be used for the shortfall.

Two years ago CalSTRS feared its debt under the new rules would be the nation’s largest, $167 billion. But last year legislation raised employer-employee contributions $5 billion over seven years, dropping the debt to $58.4 billion.

The part of CalSTRS debt school districts and other employers will report is based on their share of total contributions. The districts have the option of using financial data from last fiscal year or waiting until October for data from the current year.

The CalPERS debt for non-teaching school employees also will be based on the district’s share of total contributions. CalPERS is preparing accounting valuation reports for its state, local government and school plans, charging $850 or $2,500 per plan.

In the early years of California pension funds, there was no controversy over earnings forecast and no ballooning debt. Public pension funds like CalPERS, formed in 1932, were only allowed to invest in bonds with a predictable yield.

Then in 1966 voters approved Proposition 1 that allowed up to 25 percent of pension fund investments to be in large-company stock that paid dividends and met other safety tests.

Voters rejected a measure in 1982, Proposition 6, that would have allowed 60 percent of pension fund investments to be in stocks. But in 1984 voters approved Proposition 21 allowing any investment that followed the “prudent person” rule.

The ballot pamphlet argument for Proposition 21 said pension board trustees would be “personally liable” if they fail to exercise the care of a “prudent person” knowledgeable in investment matters.

Now CalPERS and CalSTRS purchase insurance to protect board members from being personally liable for bad investment decisions. There have been no lawsuits or legal claims alleging board members made imprudent decisions.

 

Photo by TaxRebate.org.uk

Indiana Pension Approves Big Shift Into Private Credit

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The Indiana Public Retirement System approved a change in investment policy recently that will allow the fund to shift up to $1 billion into private credit, according to a Wall Street Journal report.

From the Wall Street Journal:

Board trustees approved an allocation shift that carves out 4% of the Indiana Public Retirement System’s defined benefit portfolio for private credit, the person said. Indiana previously only had exposure to private credit through an opportunistic debt portfolio, targeted to make up about 2% of its overall investment portfolio, and through which managers could deploy a portion of their mandates in illiquid debt, according to the person.

Indiana joins other investors that are creating dedicated allocations for private credit to bolster returns in a low-interest rate environment.

The pension fund’s fixed income team, headed by Director Allen Huang, will take the lead in the build-out of private credit, the person said. Indiana’s private equity investment staff, the pension fund’s investment consultant Verus and private equity adviser TorreyCove Capital Partners will help source investments.

[…]

Indiana’s expansion of its new private credit portfolio is expected to be a gradual process spanning years. The pension fund isn’t looking to push money into the market, especially in sub-sectors that are getting crowded, the person said. The pension fund will work on determining its pacing targets going forward.

Indiana PRS is one of several pension funds – including the Orange County Employees Retirement System – that have made similar allocation changes in recent months.

 

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Chicago Asks Teacher Pension Fund for $500 Million Loan to Stave Off Further Classroom Cuts, Layoffs

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On Tuesday, Chicago Public Schools (CPS) made a $634 million pension payment to the city’s teacher pension fund.

The payment was made on time, but resulted in budget cuts for the cash-strapped school system.

Now, Chicago is asking the teachers’ pension fund for a $500 million loan to prevent further classroom cuts and layoffs.

From the Chicago Sun-Times:

Mayor Rahm Emanuel’s administration is asking the pension fund for a five-month, $500 million loan.

At a pension fund meeting Wednesday, Chicago’s newly appointed Chief Financial Officer, Carole Brown, said she’s well aware it’s a “big ask,” particularly after the history of pension holidays and partial payments that created the $9.5 billion pension crisis at the Chicago Public Schools.

But Brown said the loan is needed to avoid even more devastating classroom cuts. The loan would be made in fiscal year 2016, when CPS would shift from a lump-sum pension payment to monthly payments. When the loan is repaid in fiscal year 2017, the Chicago Teachers Pension Fund would get the money back — with interest.

“We’re not asking you to forgo. All we’re asking is some cash-flow relief so that we can have time . . . to work with you to go down to Springfield to get a long-term solution to both the education funding issue and the teacher pension funding issue so we don’t have to come back to you,” Brown said.

The trustees’ reaction, from the Sun-Times:

Although pension fund trustees expressed their “general overall support,” it wasn’t without a heavy degree of hand-wringing.

One trustee questioned the idea of “hoping Springfield can come through for us” in the toxic atmosphere of a state budget stalemate between Democratic legislative leaders and Republican Gov. Bruce Rauner over Rauner’s demand for pro-business, anti-union reforms.

Another trustee warned that the teachers pension fund is “not a bank” and even if it were, “You’re [going to] a bank that, in the past, you haven’t been making your payments to for your mortgage to ask for a loan. I don’t think that would pass any underwriter’s approval.”

A third trustee recalled that the teachers pension fund was asked for a one-year pension holiday in 2010. It ended up being a three-year holiday at cost of $1.2 billion, the trustee noted, adding, “Will we ever recover from that? No.“

Chicago Teachers Pension Fund executive director Charles Burbridge says he is considering the proposal.

 

Photo by bitsorf via Flickr CC License

Judge Strikes Down Portion of Montana Pension Overhaul, Citing Constitutional Violation

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A Montana judge has reversed a portion of a 2013 state law that mandated pension changes for all members of the Montana Teachers’ Retirement System.

The part of the law that was reversed was the portion that curbed cost-of-living adjustments for current and retired members of the System.

From the Albany Times-Union:

District Judge Mike Menahan ruled Tuesday that the Legislature’s cost-saving measure that was part of a larger 2013 pension overhaul goes against constitutional provisions that prohibit the impairment of contract obligations.

The judge ordered a permanent block to that section of the 2013 bill, saying the increases are contractually guaranteed to the workers and the bill unnecessarily affected that contract.

The law cut annual inflationary increases — known as the Guaranteed Annual Benefit Adjustment — in the Teachers’ Retirement System from 1.5 percent to 0.5 percent. Legislators seeking to fix the pension shortfall also increased contributions from employers and employees, which will remain in effect.

[…]

The state argued the changes were necessary and that employee benefits constantly change. The judge dismissed the argument, citing a previous U.S. Supreme Court decision that said the constitutional contract clause would provide no protection at all if a state could reduce its financial obligations whenever it wanted for what it considered an important public purpose.

The judge stated that the COLA cut wasn’t necessary to bring the system to “actuarial soundness”, because the same 2013 law also increased contributions required from workers and the state.

 

Photo by Joe Gratz via Flickr CC License


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